Material delivery tracking

Material planning teams need current status for material purchase orders placed by Tier 1 factories with nominated Tier 2 and Tier 3 suppliers. Typical updates include actual shipment date, shipped quantity, remaining quantity, and the reason for any delay.

The challenge is frequency. Suppliers must be contacted again and again so planners can maintain a rolling view of open material orders. When this sits outside ERP or PLM, the process often becomes repeated emails, spreadsheet updates, reminders, and manual consolidation.

Automail turns that recurring coordination into a module, while preserving the company's existing systems and planning logic.

Once the module is live, planners mainly maintain the scope of suppliers and material orders to track. Automail handles the recurring requests, reminders, validations, and consolidation.

The team can review current shipment risk directly in Automail, analyze supplier OTP and delay patterns, or export the dataset into existing reporting tools and downstream processes.

During the first weeks, the Lineverge team monitors the module closely and responds to abnormalities or configuration changes. Once the core process is stable, updates become less frequent but remain expected as business rules evolve.

Later, the same module can be extended when the planning team wants evidence behind supplier disclosures. A second Autoform tab can ask material suppliers to upload the Tier 1 purchase orders they received and the matching invoices they issued.

Automail's document parsing engine extracts key data such as PO numbers, connects matching documents, and links the evidence back to the relevant PO lines. This gives planners a clearer audit trail for disclosed volumes and nominated-supplier transactions.

The extension adds control without changing how suppliers access the process: they continue using the same Autoform link and simply upload the requested documents.